There are two ways you can share any portfolio securely. Sharing with other ePortfolio users (who access your portfolio from within their secure ePortfolio accounts) OR Creating a secure URL (and alias) and sending it to others via e-mail.
1. Go to the Choose Portfolio screen by clicking the "Choose Portfolio" button in the authoring navigation bar at the top of each page.
2. Identify the portfolio you would like to share.
3. Click the "Share" button for the selected portfolio. This will take you to a screen where you have the option of choosing to "Share with anyone" or to "Share with ePortfolio users". In this case, you want to share with people outside of ePortfolio via e-mail. So, choose the "Share with anyone button".
This will take you to the screen below:
Setting the Password:
Enter a password for the portfolio. You need not provide a password . The expiry date for viewing that you set in the next step will ensure that access terminates on a specific date, or is terminated when you click the "Delete" check box and button created for each shared portfolio.
Use a passwords if you want to be sure that only the person(s) you gave access to can view the shared portfolio.
If you want the viewers to freely send your portfolio to others you do not know, it may make better sense to just set the expiry date for viewing, or just delete the shared portfolio access after a reasonable period of time.
Setting Expiry Date for Viewing:
Use the drop menus to set the expiry date for the sharing of the portfolio (day, month and year). You can choose not to set an end date. This means that the portfolio will be available until the "Delete" check box and button for the shared portfolio are clicked.
7. Saving the settings for the shared portfolio:
Click the "Save" button. This will result in a change to your screen as follows:
Sending Access to Others:
1. Copy the URL (internet address) for this shared portfolio. In this case it is:
http://dagwood.dgrc.crc.ca/cgi-bin/GSU/share?129
This is NOT the actual URL for this portfolio but an "alias" for it. This way, no one can ever see the original portfolio using the real address. This alias will exist only until the expiry date for viewing, or until you delete the shared portfolio access (using the Delete check box and button).
2. Develop an e-mail in your usual e-mail software.
3. Paste the URL generated for this shared portfolio into the e-mail. Send it to anyone you wish. The link to the portfolio will appear in their e-mail as a hot link they can click on. This will open the portfolio in a new window for them.
If you set a password for the portfolio make sure you include the password they are to use in the text of your e-mail, or call them via telephone and give it to them personally. The recipient will be prompted for the password before access is granted.
If you did not set a password they will access the portfolio immediately. After the expiry date passes, the URL will no longer work regardless of whether or not you set a password.
NOTE: The same portfolio can be shared with many others using different passwords and expiry dates.
1. Go to the Choose Portfolio screen by clicking the "Choose Portfolio" button in the authoring navigation bar at the top of each page.
2. Identify the portfolio you would like to share.
3. Click the "Share" button for the selected portfolio.
4. Choose the "Share with ePortfolio users" button.
5. Now on the screen below,
You have several things you can do:
1. Put a check in the box of any named groups you see and click the "Save"button. In this case, all members of the groups checked will get a link to your portfolio in their account.
2. Click the "Show People" button beside each group. This shows a list of all people in that group. You can then selectively put check boxes beside the names of those you want to give access to. Click the "Save" button to save the actions you have taken.
3. Beside the "Everyone" radio button you can choose to "Show Everyone" by clicking the button. This will show a list of all users of ePortfolio™ you can share with . Choose those with whom you want to share this portfolio by putting a check in the boxes beside their names.
You can elect to share this portfolio with all people in the list by clicking the "Everyone" radio button when the list is in view. This will auto-fill all the check boxes in the list.
Don't forget to click the "Save" button before you "Return" to the Choose Portfolio page.
Note: These links do not expire and are not password protected because they are only available to ePortfolio users, and you can remove them any time you want.
To remove a sharing privileges click the "Share" button for the portfolio you want to unshare, open access to the checked off names you want, and deselect them.
By click on the Make copy button. You will start a process of downloading a full working version of your portfolio that can be archived or burned to a CD-ROM or DVD. For more about this click here.