CW logoAbout FORMS

What are forms?

How do I create/set-up a new form?

I need to create a simple demographic survey for students/faculty. Which form type do I use?

 I want to collect attitude and opinion data. Which form type do I use? 

How do I launch a survey?

Which form type do I use for a course evaluation?

I need to link a form to the TOC. Which form do I use?

How do I make a checklist?

How do I choose a question response type?

How do I add a heading?

How do I make a checklist?

How do I use a table?

How do I import form responses?

 

 

What are forms?

A form is kind of questionnaire or survey that is used to enter information into the database. Use forms to create surveys, Likert-type scales for collecting attitudes and opinions, and checklists. Forms are distributed at various locations in the application, depending upon the purpose and who is going to complete the form.

Forms can be kept hidden until you are ready to release them. Forms can be mandatory, include comment blocks, and can be made non-editable. You can create distribution lists for forms from the department lists and/or your Contact List. Forms can be attached to portfolio pages. Forms can be attached to rubrics and sent to external assessors.

How do I create/set-up a new form?

Click the ‘Forms’ option on the ‘Admin drop-down Menu’. [1]

Setting up your form -

Click the ‘Add New Form’ button on the ‘Forms’ page. [2]

Click the 'Add New Form' button

Enter a descriptive name, [3]

Use a descriptive label for you form

Choose a form type… [4] See also: Form Types

Choose the type of form you would like to build

Choose a department [5] - you can add more departments later by accessing the 'Form Settings' section.

Department choices can be used to make distribution lists

Choose a group for distribution. [6]

Choose a group distribution

Click ‘Continue’. [7]

Continue button on the top right

When do I use the different form types?

I just need to create a simple demographic survey for students/faculty. Which form type do I use?

Demographic surveys - these type of forms use categories of answers that identify the respondent as a member of a particular group (gender, ethnicity, age, for example). Add headings, if desired, and questions to the survey topic. The survey will appear on the Dashboard on the My Surveys widget. It can be completed from the widget by clicking the 'Take' link to the right of the survey name.The status of the survey is indicated to the left of the survey name. Demographic surveys can be distributed to students or assessors. Demographic surveys should be left not visible if you want to import responses.

 I want to collect attitude and opinion data. Which form type do I use?

Dispositional Surveys - You can use either general survey or dispositional survey to collect attitudes and opinions. Create a new survey/dispositional survey by clicking the 'Add New Form'. Add headings and questions with a variety of response types. To add several questions that are related, you can use the 'Add Table' button. The 'Add Table' allows you to add questions by clicking the 'Add Row' button, and add multiple columns for scale-type responses (Strongly Disagree, Disagree, Agree, Strongly Agree, for example).

 

How do I launch a survey?

General survey and dispositional survey forms are 'Launched' from the Forms screen using the Launch Survey link on the Action drop-down menu. Select the individuals to receive the link to the survey by email. Those who have Chalk & Wire accounts will also receive the surveys on their Dashboard. You can distribute forms to individuals who don't have a Chalk & Wire account, by adding them as a guest to your 'Contact List'. External individuals (those who do not have an account) will be prompted to login using their email account to complete the survey.

Which form type do I use for a course evaluation?

Course Evaluations - You can create a mandatory course evaluation form that is attached to a final assignment rubric in the Table of Contents. When the rubric is submitted, the course evaluation survey must be completed before submission. To create an optional Course Evaluation form, use the Survey form type.

I need to link a form to the TOC. Which form do I use?

Portfolio Forms - these forms are available to students to link to the eportfolio page and submit. They remain linked to the page and can be updated and submitted multiple times. Portfolio Forms can also be optionally locked to prevent editing after they are completed the first time.

How do I make a checklist?

Checklists - on occasion yu may wish to know if something has been submittd/completed, etc. Use the Checklist form fr this. To create a simple checklist, create a survey and use the 'Single Checkbox' response type.

 

 Forms status -

Visible or hidden - Choose whether the form will be visible at this point. You may keep the form invisible until it is finalized. Leave the form invisible if you plan to import data to it.

Mandatory or optional - Check the 'Mandatory' checkbox if respondents will be required to complete the form before another action can be completed (like submitting an assignment or assessing).

Adding form items - You may add three types of items to your form: individual questions/statements, headings, and tables.

How do I add a heading?

Adding headings

To label a group of related questions, add a heading. Click the ‘Add New Heading’ link on the ‘Edit Forms’ screen. [1]

Click to add a heading

Enter a name for the heading. [2]

Label the heading

Click ‘Save’. The entry appears as a heading on the ‘Edit Form’ screen. [4]

A heading is indicated in the 'Special' column

You may edit or delete the heading. [5]

Edit or delete the item

You may view the form by clicking the ‘View Form’ link. [6]

Click to view the form

 

How do I add individual questions?

Adding individual questions

To add a single question (or statement), click the ‘Add New Question’ link on the ‘Edit Form’ page. [1]

Click the 'Add New Question' link

Add the text for the question. [2]

Add question or statement text.

Add an abbreviation. Use a single ‘word’ with no spaces. The abbreviation is like a ‘keyword’ and is used in reporting. [3]

Enter an abbreviation (one word with no spaces)

Add a description, if desired. The description is seen only by the administrator when viewing the survey. [4]

Describe the question

Click ‘Continue’. [5]

Click to continue

If the respondent will be answering the question, mark the ‘Include question in new surveys’ checkbox. Alternatively, if you will be importing the responses to this question, leave the box unchecked. [6]

Exlcude questions if the data will be imported

Choose a response type. [7]

Choose a response type

Click ‘Save’. [8]

Remember to save your work.

 

How do I choose a question response type?

Choosing a response type

Add questions and statements and choose the types of responses for each. You can also add a question table with multiple response categories (such as, a Likert scale response pattern: Strongly Disagree to Strongly Agree).

Response types -

There are six response types available from the ‘Edit Item’ screen. [1]

Choose response types

The ‘Typed Response Single Line’ response type adds a short answer textbox to your survey. [2]

single selection

The ‘Range Score’ response type adds a slider between two parameters that you set. There are both text label and numerical value settings. [4]

Sliding scoring range

The ‘Typed Response Multi-Line’ adds a larger textbox for a longer text response. There is a large upper limit to the number of characters allowed in the entry (+10,000). [5]

Multi-line textbox

The ‘Single Checkbox’ response type adds a single checkbox to the statement. [6]

Single checkbox

The ‘Multiple Selection’ response type adds multiple checkboxes for use when a question can have more than one answer. [7]

Multiple response checkboxes

Click ‘Save’ when you have chosen the response type. [8]

Remember to save your work

 

How do I use a table?

Adding a table

You can add a group of related questions with a multiple column response type.

Click the ‘Add New Table’ link on the ‘Edit Form’ screen. [1]

add new table

Create a heading for your table. [2] The heading should indicate how the user should respond. For example, choose one...select the closest...choose all that apply, etc. Each question in the table must have the same response categories.

add a heading for the table

Choose a response type. [3]

add a response type

Add one question or multiple questions. [4]

add questions

The questions in the table must all have the same set of responses. [5]

add Responses

Click the ‘Test’ link to review the current form and try it out. [6]

test the form

To view the form as other will see it, you must first set the form to ‘Visible’ in the ‘Form Settings’ section. [7]

make the form visible

Click the ‘View Form’ link. [8]

view the form

On the ‘View Form’ screen, you can continue to edit the form, [9]

edit the topic further

…or launch the survey. [10]

launch survey from the 'View Form' screen

 

How do I import form responses?

To import responses for form questions you should set up your form first, as a DEMOGRAPHIC survey type. Leave the form set to not visible. Create a spreadsheet with a student identifier in the first column. This can be full name or studentID. Each column heading after that should be the question abbreviation in the order that they appear in the survey.

To import responses, select the survey on the Forms screen. Click the VIEW option in the Actions drop-down menu. Click the Import Responses link at the top right. Copy and paste the cells from the spreadsheet (including the column headings) into the import textbox.

If the system does not recognize any of the student identifiers, there will be a message to the right of that record on the next screen. You can edit or delete the record that is not resolved. You can also return to the import textbox and paste a revised copy of the spreadsheet entries, to resolve the indicated identification issues.

Note that students must first have an account in the system before their responses can be imported.