Management > Departments Page

Departments -Creating Departments

If you are creating your first department within ePortfolio, you need to make sure that you have added some users with an assessor code. Once you've added assessors, you are ready to continue and make a new department.

Choose the Departments option from the Admin drop down menu. Click the Add New Department link.

Name your new department and choose members from the options list. Highlight the assessor names in the options list on the left, and use the arrows to move the names to the member list on the right.

Thing to Consider About Departments

1. Assigning Sub-administrators to Departments: You may want to assign one or more sub-administrators to a department. Sub-administrators have the ability to develop TOCs and rubrics for the department(s) to which they are assigned. Sub-administrators can also run all forms of reporting, but only with data from TOCs and rubrics linked to their department(s). They can also add or remove faculty members from department lists to ensure that students are seeing a current list of assessors.

2. Assign demographic questions to a department.

Each 'topic' of related questions in a demographic survey can be linked to separate departments. Doing this gives you the following advantages:

• It will let you ask students you've grouped in one department different questions from those in another
• It restricts the size of both the survey seen by students
• It shortens the list of demographic filters a departmental sub-administrator will see to only those that are relevant to the department.

Link departments to your survey questions from the Demographics Page. Demographic topics which are not assigned to a department will still be shown to all students.

To do this:

• Choose the Demographics Page.
• Edit or create a topic
• Using the Department drop menu choose the department you want to have linked to the topic area.
• Click the OK button to save.
• More on this...

3. Assign Rubrics to Departments

Departments can have their own rubrics, which you can link on the Rubrics Page. Students will not be offered rubrics assigned to other departments, and the various lists and checkboxes will only include relevant rubrics in the same department as them. This means that:

• Students will be presented with less choices when submitting, reducing the margin for error.
• Sub-administrators and assessors will only see results from their own department’s rubrics, or from rubrics which have not been assigned to a department.

To assign rubric to a department:

• Choose the Rubrics Page
• Choose to edit or create a rubric
• Choose the Department drop menu and select the department you wish to associate with this rubric.
• Click the OK button to save.
• More on this...

Management > Departments Page